23 Ways To Write A Quality Blog Post In Less Time

October 8, 2022

Ways to write a quality blog in less time

Have you ever wished to find a way to write quality blogs in less time?

One common problem bloggers face while writing blogs is that they get stuck in their heads and start overthinking. This leads them to either take too long to write a blog or compromise on the quality.

If it happens to you, then this blog is for you!

We all know that blogging can be a great way to promote your brand, but sometimes it can feel like a chore.

Luckily, there are some steps you can take to make the process quicker and easier. We'll look at how you can write a quality blog in less time.

1. Narrow Down your Niche

Narrowing down your niche allows you to create quality content in less time. When you know your target audience well, you can provide value.

When you blog about topics relevant to your niche, your audience will likely engage with your content. This way, you can focus on creating interesting and helpful content for your readers. Once you understand your audience, you can keep your focus and tell the right story. Most importantly, you can deliver what your audience wants.

One great way to narrow down your niche is by finding what you're passionate about and seeing if people follow the same thing too. When that criterion is fulfilled, check if there's a market for it. When all three coincide, your chances of success go way up. 

2. Create a Content Calendar

Running out of content ideas is one of content creators' biggest challenges. It usually happens when you have no clarity about your niche.

The best way to overcome this problem is to create a content calendar. 

This content calendar can be made for a month, quarter, or entire year depending upon what you want to achieve from your blog.

It's a great way to keep track of your content strategy and ensure that you consistently create and publish new and fresh content. You can save time and effort by planning your content in advance. 

You can create your content calendar on a spreadsheet or using tools like Trello and Notion. Once you've made it, you can share it with your team so everyone can follow the schedule.

3. Break into Small Pieces

One of the most effective ways to write more in less time is breaking your content into small pieces and creating an outline before writing.

After you develop the content idea and do the necessary research about the topic you want to write about, the next step is to break down your topic into small pieces. You can start by creating an outline for your blog post, including headings and subheadings. Then, add a paragraph or two for each section. Once you have all your pieces, put them together to form a cohesive blog post.

It's easier to write small chunks of content and for readers to read them rather than longer ones. 

4. Find your Best Time to Write

Writing is an art. The best time to write is when you're feeling productive and motivated. If you can find the time when you can focus and get into a flow state, you'll be able to get more done in less time.

So, what's the best time to write? There is no correct answer to this question as everyone has different writing habits and preferences. However, some people find they are most productive in the morning, while others do their best writing in the evening.

Ultimately, it's up to the individual to experiment with different times of day to see when they can produce their best work. So, don't be afraid to experiment with different times of the day to find a flow state that works for you. Once you have found the most productive time for you, stick to it!

5. Use an AI Writing Assistant

Writing a blog can be a tedious and time-consuming task. However, with the help of an AI assistant, it can be much easier and faster.

AI writers or content generators are becoming increasingly popular for various tasks, including blog writing. These writers can help you research topics, develop ideas for posts, and even format your posts. It can also help the writing process by providing suggestions and feedback based on the user's input. 

There are several reasons why a machine will make a better assistant than a human in today's world of technology:

  • Faster than the speed of human thought, machines can carry out complex processes in the blink of an eye.
  • It provides greater accuracy.
  • AI writers help in scaling your blog.
  • Save time and tackle writer's block.

6. Write First, Edit Later

This writing technique encourages you to get your thoughts down on paper without stopping to edit or critique. 

Using this technique, you'll get your ideas down as quickly as possible, which can help you avoid many every day blocks. The whole idea of the technique is to get you into the flow and put everything you have in your mind on the editor. 

It's suggested first to write whatever comes into your mind, and once you complete writing, you can edit and make the changes anytime you want. Since you won't have to stop and read after writing every paragraph, this saves time.

7. Read More and Journal

There's no better way to improve your writing than reading and practicing journaling. 

The more you read, the better you'll understand how to craft sentences and communicate your ideas. And the more you write, the more confident you'll become in your abilities.

Perfection comes with consistency. Consistent writing can improve your writing speed by increasing your fluency and confidence. The more you write, the better you will be able to deliver your content on time.

You can follow some blogs which share content writing tips and tricks or enroll in courses or watch some videos on how you can improve your writing speed.

8. Compile a Good Amount of Research

Another thing you might want to do before you start writing is, conduct some research on the topic. 

Fortunately, search engines like Google can help you quickly research most blog topics. 

Gathering sources in a document is a helpful approach to the research phase. Google Docs is typically good. 

After you've compiled your research, you can turn it into something useful for your readers. You can share your viewpoint or inferences from your study.

9. Invest Time in Brainstorming Topics

It may take some time to get the creative juices flowing when you sit down to write. You might have difficulty coming up with viral-worthy blog ideas to write about that are relevant to your niche. 

Making a topic idea bucket is an excellent method to save time when writing. It's a good practice to batch similar tasks. So, when brainstorming topics, focus on getting out many topics for your blog in one go. 

Amateur writers think or search for topics only when they're about to write, which takes a lot of time. 

Set aside time to create a list of blog content topics you want to write about. It's also an excellent method to flesh out your content calendar.

10. Create a Basic Blog Outline

Before writing, you should organize your research into a logical outline; one topic should lead to another. 

An outline ensures that you're following a path and not going about randomly. It might be as easy as a few bullet points to assist you in writing. 

Outlines can also help you create content templates that you can reuse with similar topics or types of content. And when you have your templates, it's as simple as adding relevant information, something like content curation. 

11. Write the Blog Conclusion First

This may appear to be contradictory advice, but please hear us out. 

Think of it as a bottom-up approach. When you know about the action you wish your readers to take, it becomes easier to write. Also, a conclusion is a focused summary of your blog with a call to action. 

So, when you get down to write, answering questions about the blog conclusion can help you understand what your blog post is about. And doing so guarantees that you're constantly writing with an end goal.

12. Complete the Blog Introduction in the End

Another method for writing a fantastic blog post faster is to write your introduction at last. 

When you write an article, you can become stuck on how to write the perfect intro for your blog posts. Imagine spending all those hours and still being stuck on the introduction.

And that's why most writers prefer writing an introduction after completing the initial draft.

By the end of your first draft, you'll have a clearer understanding of the article. You can communicate effectively with your intended audience by establishing your writing voice and tone.

You can set the tone for your actionable content creation efforts by writing an introduction that explains what will be discussed.

13. Consider Using the Pomodoro Technique

If your mind frequently wanders when writing, the Pomodoro technique is an excellent choice. 

This is a technique in which you work or write for 25 minutes and then take a 5-minute break. 

You repeat this step a few times and then take a more extended 15-minute break. You'll realize that you're able to write more without feeling tired.

14. Edit the Blog on a Different Day

Once you've finished drafting your blog, save and close it. Don't jump to editing and proofreading right after completing. 

Instead, jump back to it another day. 

Editing is a different ball game than writing and must be treated likewise.

When editing, you check for grammatical accuracy and clarity. Do things even make sense? You need to remove inconsistencies and eliminate irrelevant information. If required, make adjustments to the structure. 

Also, have your outline handy for reference to ensure that your writing stays on topic and flows well from section to section.

15. Use a Content Template

Starting with a template is possibly the most incredible way to save time while creating your next blog post.
With a template in hand, you don't need to start from scratch.

A content template helps you organize your thoughts and maintain a flow from one section to another.

In addition, following a content template for different blog types eliminates potential surprises for readers, as they'll know what to expect.

16. Don't Focus too Much on Perfection

It's said that perfection is the death of a task. There is a simple reason for that. People spend so much time perfecting things that they forget the original goal: to provide a solution to readers.

It's important to understand that perfection comes in iterations. What seems great to you now might not look the same later.

So, it's always better to publish content after it crosses a minimum quality barrier. You can always come back to your post for editing.

17. Use Dictation

Many folks consider talking to be much more comfortable than writing. If this describes you, consider dictating your blog posts. 

If you can naturally open the article, describe the problem, and then give the solution. You can use voice-to-text technology for this purpose.

An average human speaks at a rate of around 150 words per minute. So, if you want a 900-word article, you'll need to talk for about 6 minutes. Do you want a 1,500-word long-form post? It will take only 10 minutes!

18. Keep All the Distractions Away

It is easier to write a short article when you have time to devote to the effort. 

If you can avoid distractions and commit 45 minutes to write, you'll be astonished at how much you can accomplish.

Turn off your phone's notifications or leave it in another room. Only use your web browser to conduct research for your content.

Apart from the online distraction, another tip is to declutter any physical distractions from your workspace or room. A cluttered mind is a busy mind. Choose to sit in a clean space with suitable lighting.

19. Set Achievable Deadlines

Setting a deadline is one of the most potent blogging techniques you should use. It also saves you time and increases your productivity.

Writing a blog is like going shopping without knowing what to buy. It will take a ton of time if you don't give yourself a deadline. 

This is beautifully explained through Parkinson's law; wherein he proclaims that work expands to fill the time available for its completion. This means that the more time you give to a task, the more time it takes to complete it. So, if you can do something in 3 days, it can be extended to 30 days if you give yourself more time for the same task.

As such, you must set a deadline for creating your blog post. This automatically keeps you away from distractions. 

20. Declare Accountability

Setting a deadline will help you create blog posts faster if you hold yourself accountable for it. 

And the best way to accomplish this is to inform your readers.

Let the world know in advance about what you're writing. 

And while you're at it, share when you're going to publish this content piece. That should add pressure to finish your task within the said time. Oh, and if you find yourself with an email list, you'll get to work early to ensure you're delivering quality.

21. Keep a Checklist in Hand

As is the case with any enormous task, you often forget to include relevant things like adding links, tags, categories, or graphics. And you'll always struggle to complete these chores if you're not maintaining a list.

Keeping a checklist not only ensures that you finish every task but also improves your speed as you follow an order.

So, make a checklist of things to accomplish when writing a blog instead of guessing.

22. Use a Text Extender for Common Phrases

Do you often find yourself using the exact phrases on your blog all the time?

What if there was a tool that could elaborate on whatever you're writing without losing context? 

A text extender comes in handy when you want some AI assistance in creating a blog. It's like your personal assistant filling up the blank text for you without losing context! How about that?!

Oh, and it goes without saying the amount of time you end up saving. 

And if you're wondering where to look for a quality text extender, you can check out LongShot's Text Extender today and save hours in writing! And it's totally free! 

23. Batch Similar Activities

There's no doubt about how batching saves time and energy. It means doing all the same stuff at one time. So, if you're creating visuals for your blog, do it for many blogs at once rather than individually for each blog. 

This technique is quite a delight if you run solo. 

Similarly, if you're conducting keyword research for search optimization, you can batch the process and look for relevant keywords for multiple blog posts. 

Keeping your research and writing days different will allow you to create your blog posts faster since you won't have to switch between tasks as frequently. 

By the way, you can use awesome tools like Semrush to speed up your keyword research process. And if you wish to generate keyword-optimized content, please feel free to explore the LongShot AI Semrush integration that helps you generate SEO content.


It is every creator's dream to create quality content in a short amount of time, but only those who are clear and consistent get the results they want.

Good quality content is the backbone of the internet. It takes time to write quality content, as it should. The more time you spend on your research, the better insights you will gain. The key to standing out from the competition is to create quality content that engages your audience.

Keeping all that in mind, we looked at 23 ways you can write quality blog content in less time. You can experiment with these to get your desired results.